Planning a Conference or Seminar
Common Planning Mistakes
7. Not purchasing event insurance
Now more than ever, event insurance is a must for both large and small budget meetings.
There are always delays and disruptions in travel arrangements, speakers or entertainers who fail to show up, strikes and reduced attendance are sometimes unavoidable occurrences.
You have to ask yourself what could disrupt your event and what would the financial and legal consequences be. A policy of always purchasing event insurance is the best thing to do in the meetings industry.
8. Not committing to a defined planning timeline
When you create a timeline that works, you will alleviate your own stress by avoiding last minute, unforeseen challenges, complete tasks in a realistic time frame, and create a seamless and positive experience for all which will make the whole process a lot easier.
This detailed timeline should include all of the pre event tasks; who are responsible for accomplishing the task; and the time frame for completion. Look in above timeline section for a sample.
9. Not adding creativity to your event
According to a study that was conducted by Meeting Professionals International, one of the greatest needs for improvement in meetings relates to the delivery of the content that leaves the attendees motivated and inspired.
Think of interesting, unique, and fun activities, giveaways, and events that are important to your audience and commit to making your meeting the best one ever.
10. Leave nothing to chance but not planning on forgetting something
It is inevitable that there will be something you will miss in the planning phase of your event because that is human nature.
If you have carefully orchestrated your meeting, taken everything into account, and assumed nothing about the capabilities of your contractors, you will be fully prepared to handle the unforeseen challenges that always seem to pop up. Don’t over-stress yourself about it.